Name the question to be resolved
Ask whether the buyer needs identification confirmation, condition review, a specific test or another assessment. Keep the requested outcome narrow enough to obtain a meaningful proposal. Do not commission an expensive general assessment merely because an offer contains an undefined subject-to-inspection condition.
Define the provider’s scope
Have the qualified provider describe the equipment covered, access requirements, activities, deliverables and limitations. Coordinate site approval for those activities. Keep a visual visit distinct from operating or testing work. The seller should not promise access or demonstrations that the responsible site team has not approved.
Record cost and report arrangements
Clarify who engages and pays the provider, who receives the report and how additional work would be authorized. Ask what happens to the cost if the sale does not proceed. Put the agreed arrangements in writing rather than assuming inspection costs are automatically included in the buyer’s offer.
Connect the result to the next decision
Agree on how findings will be reviewed and how the buyer will confirm or revise its proposal. Preserve the full applicable report and any limitations. Paying for an inspection does not establish that the result will increase the offer or that the sale will close; keep the commercial decision separate from the assessment.