Read the label together with the number
Photograph the full rating plate rather than cropping around the largest number. Copy kW and kVA into separate notes if both appear. Keep the rating type, voltage and frequency beside the figures. An isolated number from a brochure or old inventory sheet loses the context needed to identify what it describes.
Use published values before calculating
Prefer the complete-set nameplate or matching manufacturer specification over an assumed conversion. If a source lists only kVA, disclose that and provide the source for review. Do not apply an assumed power factor just to populate a required kW field. Ask a qualified equipment specialist to confirm the correct published rating.
Check that the source matches your set
A model family can contain more than one configuration. Compare the model, specification identifier and documented frequency with the equipment being sold. Label a general brochure as reference material if you cannot establish an exact match. Do not replace a missing set rating with the rating on a component plate.
Keep a correction visible
If an earlier listing confused the units, issue a specific correction and attach the readable plate. State which earlier figure should no longer be used. Ask bidders whether their proposals relied on that figure before comparing offers. Keep the correction with the equipment record so it does not reappear in a later sales summary.