Identify the complete priced package
Attach the current list of unit references, serials and included accessories to the offer. Record whether the buyer requires all items and whether any are optional. Keep removal and collection terms with the same version so the package is defined by more than its total price.
Ask whether an allocation exists
If individual values matter to your internal review, ask whether the buyer has provided a per-unit allocation. Identify that allocation’s purpose and source. Do not assume that a buyer will honor each allocated figure as a standalone offer; confirm whether partial acceptance is actually available.
Label internal estimates explicitly
An equal split across units is an internal arithmetic allocation unless supported by separate terms or evidence. Label it accordingly. For example, dividing a hypothetical $60,000 package among three machines yields $20,000 each mathematically, but does not prove that each machine attracted a $20,000 bid.
Preserve package context in later records
If the sale completes, retain the total and any documented allocation without manufacturing independent comparables. Record changes when a unit is withdrawn or an accessory removed. Obtain revised package terms rather than assuming the original total can be reduced by your own estimated share.